The person who helped you plan the job and estimated the work may not be around during the construction phase.In that case, the boss, salesperson, or estimator has to pass the baton to the person running the job – that might be the production manager, superintendent, lead carpenter, or job foreman, depending on the size and organization of the company. You may get additional “homework” from the contractor at the meeting.In addition to homework assigned by the contractor, you should prepare your own list of questions and concerns. There are areas in the contract that should be covered. You may also see Before the actual construction starts, permits on the land where the property will be constructed have to be secured. Is the contractor currently on schedule? The meeting should be attended by all project participants including owner, designer, and project managers, superintendents and foremen of the prime contractor and all major subcontractors and suppliers .
But the contractor can pay special attention to the issues that are most important to you – if you communicate these. Conflicts can be about the work itself, such as the size or location of a window or entire room (“That’s not what I thought it was going to look like”) , or conflicts can arise over project management issues, such as change orders, payment schedules, or other issues, usually involving money.In remodeling jobs, tensions can arise over how the work is affecting the household – kids, pets, music, dust, and bathroom use are a few common concerns. Agree on a certain problem-solving measure that you can use when an issue arises. You may also see You also have to conduct weekly meetings to make sure the quality of your work is still being upheld. Identify the company they are working in and their designations. You may also see Write everything about the review of the construction contract if it has been prepared beforehand. You should be prepared on how to deal with these issues and problems.
Anyone taking the minutes should pay close attention to the things that should be recorded.
This provides a good opportunity for two-way discussions of any issues that arose during the week or are anticipated during the week ahead. Any factors that might delay the job such as poor weather or special-order items?Still unclear about exactly what is included – and excluded – in the In either case, make sure that this set of working drawings or “as-built” Also, this is the time to communicate (or most likely re-communicate) any design or construction details that are of special importance to you. Since the focus at this point is the work in progress, there is no substitute for being on the jobsite.Otherwise, discuss with the company owner how it is best to communicate during the course of the job. It can be very brief, and if nothing else, is a good time to bring the crew some coffee and build goodwill.If the job site is your home, a quick Monday morning meeting with the key people running the job (for example, the owner and foreman) may be a good idea. These fall roughly in a few main categories:This is also a good time to review the job schedule: when will the job start and when will it end? The team would know what they can do with the clientâs preferences. It includes land permits, sanitation permits, and safety permits.
Property owners and construction companies should coordinate with the local government in getting these documents. You may also see The construction sequence and methods are reviewed in the meeting.
It should be guarded against ever-changing weather conditions. You may also see Add some final notes before wrapping up the meeting. There is more to come when it comes to the phases of the construction industry. The template is to be used to keep proper detailed minutes of the Pre-Construction meeting, and distributed to all parties for confirmation of accuracy in the recording.
Its minutes should be written well and full of detail. You may also see Some issues (a cracked piece of siding) can be handled by the people on the job site; others (the wrong color siding) may need to go higher up the chain of command.Make sure you know whom to speak to and how to reach them. In my experience, most construction problems result from differing expectations on the part of the owner and contractor – or architect if one if involved. With this meeting, everyone would know where to start and how to move forward. They are being contacted to make some decisions from time to time, but it is up to the construction company on how work will be done. You may also see Having a pre-construction meeting is pretty important for the team to be educated on some matters. A messy job site is dangerous to workers and visitors. However, always be respectful and choose your battles carefully. If it merits a discussion, bring it up and work cooperatively to find a mutually agreeable solution. The Pre-Construction Meeting Minutes template includes the required topics/items for discussion in a Pre-Construction Meeting and can be regarded as a “Pre-Construction checklist”. This is a chance for vendors to ask questions, for organizers to prepare staff for any quirks, and for crews to assess the space and decide where to place tables, chairs, stages, or any other fixtures.
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